This super useful document has frequently asked questions about processes, skills, tips for the smooth running of your club, and sections on problem areas like delegation and conflict resolution.
Clubs and Societies council
2017 Council dates
Please check this page soon to find a list of all the council dates for 2017.
What is C&S Council?
C&S Councils are the main form of communication between clubs, societies, the Clubs and Societies Officer and the LTSU elected General Secretary.
These councils occur 8 times a year and go for an hour.
During this time representatives from clubs and societies, as well as LTSU Office bearers and the Clubs and Societies Officer, come together to discuss events, ideas, training, affiliation, grants, and more. We discuss vital updates and club opportunities. It's also your chance to meet executives from other clubs and potentially share ideas or plan events together.
The meetings usually feature free food and drink (including Halal and vegetarian options)
Important club dates for each year
Orientation week (before week 1)
semester 1: Huge clubs carnival
Census Date semester 1
Ongoing clubs must re-affiliate by this date to claim the Orientation Grant, and be able to claim grants from Jan 1 - census date
A smaller clubs festival held after mid-semester break in semester 1.
Week 1 of semester 2
Back 2 Uni Festival featuring a clubs carnival
Clubs can begin the process of re-affiliation for the following year.
AGMs held from October 1st onwards can be counted towards the next year's re-affiliation process.
Managing your grants, funding and budget
Planning your budget can be confusing as funding changes every year. Check in with the Clubs and Societies officer at the start of every semester to find out your budget allocated for this time period.
Please note, money available in your budget can only be accessed through applying for grants on the grants page
The LTSU's Graphic Designer can only design marketing for LTSU staff and departments, and sadly cannot help you design your logo / posters. There are many easy design programs available online. We recommend the free and easy online software Canva (no download required).
Free club training
The LTSU runs a comprehensive FREE training calendar to help equip club committee members with the skills they need for running their club. Committee members or club members designated by the committee are encouraged to sign up and come along.
For enquiries about upcoming training sessions please contact the Clubs and Societies Officer by calling 9479 3752 or emailing firstname.lastname@example.org
You can buy a Pop Up Banner (Premium) for $89 if you mention that you are a La Trobe club or society. We advise designing your own images rather than getting the company to design them as they charge a fee for this service.
Official club email address
When your club first affiliates successfully with LTSU you will be given an email address in the format email@example.com.
Any emails sent to this address are forwarded to your executive committee team (using the email addresses written on the affiliation form) and any other generic club email addresses that were nominated on your affiliation form. This is the email address which is listed for publicity, and which the LTSU will use to communicate with your club.
LTSU Awards and Scholarships
We highly recommend keeping thorough record of successful club events. You can use this information to apply for club awards in semester 2 of every year.
Individual club members can use their club activities to support applications for scholarships, especially in regards to community and University contributions.